We have so many gadgets nowadays on which to read our email. I applaud this technology for its efficacy. But it can be tiring living in a world that’s always on. There has never been a better time than now to conquer the chaos in your virtual mail box. Using the 6 Basic Principles of Organizing, you can keep your Inbox empty for the long term.
Create 4-5 folders in your e-filing cabinet located in you email program. Start sorting the items you are keeping with generic labels, such as New Folder 1, New Folder 2, et cetera. Use generic labels first because to create a functional system, labels must match the actual content of the emails rather than imposing a system of labels. Content guides the creation of the system. Use the Trash and Archival functions for non-active items that you no longer need or want to store. Categorize by choosing general subjects into which each email fits and putting “like with like”. Chances are there will start to be a pattern. Once you’ve completed the drag and drop sequence, all of the emails will be contained in your e-filing cabinet, as well as the Trash and Archival functions.